Admin Platform Guide

For people who manage projects, crew, timesheets and costs from the Swift Checkin web platform. Choose a section, pick your role to see only what you need, or jump straight to a common question.

Sections

I'm a

• Timesheets, leave and payrollCheck, fix and approve hours, see leave, and run payroll.
• Projects and sitesCreate projects, set up site locations and boundaries, and schedule crew.
• Subcontractors and billsSubbies, external companies and labour hire, and the bills they send you.
• BudgetSet project budgets, add variations and track labour cost.
• Payroll integrationsSend pay runs to Xero or export them for MYOB.
• WorkforceAdd workers and office users, onboard them, and make them inactive.
• Attendance and safetySee who's on site, check every check-in, and send emergency alerts.
• Setup and complianceOne-time setup for documents and questions, and keeping documents up to date.

Common questions

Each link opens the answer on its own page.

Timesheets, leave and payroll

• How do I approve or reject timesheets?
• How do I create a pay run?
• Why can't I create a pay run?
• Why can't I edit a timesheet?

Projects and sites

• How do I create a project?
• How do I set a site boundary?
• Why can't I find my project?

Subcontractors and bills

• How do I add a company?
• How do I approve, decline or correct a bill?
• Why can't I link a worker to a company?

Budget

• How do I create a budget?
• How do I add a variation (change order)?
• Why does actual spend look too low?

Payroll integrations

• Why did my Xero export fail?
• Does Swift Checkin connect directly to MYOB?
• Why did MYOB reject some timesheets?
• What happens if I import the same timesheets twice?

Workforce

• How do I add an app user?
• How do I make an app user inactive?
• Why aren't a worker's hours showing on timesheets?

Attendance and safety

• How do I see who's on site?
• What do I do about a suspicious check-in?
• Why can't I see check-in records?

Setup and compliance

• How do I create a document type?
• How do I upload a worker's documents?
• Why can't I create a category?

Still stuck?

On site, ask your site manager first. In the office, contact our support team, or use the chat button.