What are bills and where do they come from?
A bill is a request for payment that a worker sends you for the hours they've worked. Bills are sent by internal subcontractors and appear on the Bills page. You don't create them in the admin platform.
What a bill is
- A request for payment for the hours a worker has worked in a pay period.
- It arrives already filled in by the worker, with the hours worked each day, their hourly rate, GST (if they charge it) and their bank details.
- A bill and an invoice mean the same thing. Some labels still say "invoice", for example Invoice Number.
Where bills come from
- Bills are sent by internal subcontractors: workers who run their own business (sole traders), are paid an agreed hourly rate and look after their own tax and super.
- They invoice you instead of being paid through payroll.
Where to find bills
- In the left-hand menu, go to Finance and click Bills.
- The Bills page is marked BETA. Always double-check the details before you make any payments.
How a bill moves through Swift Checkin
- The worker sends a bill. It appears with the status Pending.
- You open it and review it. Swift Checkin compares it with the worker's actual timesheets.
- You Approve it, Decline it, or choose Request for Correction.
- Once it's approved, you change its status to Paid after you pay it.
Bill statuses
| Status | What it means |
|---|---|
| Pending | The bill is waiting for you to review it. |
| Approved | You've checked the bill and agreed to pay it. |
| Paid | The bill has been paid. |
| Overdue | The bill is past its due date and hasn't been paid. |
| Declined | You rejected the bill. It won't be paid. |
| Correction | You asked the worker to correct the bill. |
Good to know
- The four cards at the top of the page show Total Invoiced, Total Paid, Total Unpaid and Overdue. They change when you search or filter by date range or project.
- If you can't see Bills, the feature may not be switched on for your organisation. Ask your account administrator.