How do I approve or reject timesheets?

Click the green tick at the end of a timesheet's row to approve it, or the red cross to reject it. To act on many at once, tick them and use the bar at the bottom of the screen.

Before you start

• Only roles picked under Payment Approval can approve. To check, click your name at the bottom of the left menu, then Account > Settings > Timesheet Settings tab > Approval Settings.
• Check Payable Hrs before you approve. Approved timesheets are locked.

Approve or reject one timesheet

1. In the left menu, under Field Operations, click Timesheets.
2. Set the Status filter to Pending and Time Verified to find timesheets waiting for approval.
3. In the list view, click the green tick at the end of the row, then click Approve in the Approve Timesheet window. You will see Timesheet Approved !.
4. To reject instead, click the red cross, then click Reject in the Reject Timesheet window. The status changes to Declined.

Approve or reject many at once

1. Tick the box at the start of each timesheet, or the box in the header to pick every timesheet on the page.
2. In the bar at the bottom of the screen, click:
   • Approve – approves all the selected timesheets.
   • Approve as 8 Hours – sets payable hours to 08:00 on each one, then approves them (list view only).
   • Reject – rejects all the selected timesheets.
3. Confirm in the window that opens.

Bulk action bar with Approve, Approve as 8 Hours and Reject after ticking several timesheets

Verify the time (optional)

• If your company turns on Require Time Approval (Optional), people with a time-verify role see a Time Verify button on Pending timesheets.
• Clicking it changes the status to Time Verified. A payroll admin still needs to approve it for payment.

Good to know

• Only Pending, Time Verified and Unapproved timesheets can be approved or rejected.
• Bulk actions work in both the list view and the weekly view.
• The Approved By and Verified By columns show who did each step.

Related questions

• What is a timesheet?
• How do I find and filter timesheets?
• How do I edit hours on a timesheet?
• Why can't I edit a timesheet?
• How do I add a timesheet by hand?
• Why can't I add a timesheet by hand?
• How do I delete a timesheet?
• Why can't I approve a timesheet?
• How do I unapprove a timesheet?
• How do I view timesheet reports?

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