What are pay periods and pay runs?
A pay period is the stretch of time you pay workers for, such as one week or two weeks. A pay run is a group of approved timesheets from one pay period that you send to Xero or MYOB so workers can be paid.
How it works
- You set up your pay period once.
- Each pay period, you approve the timesheets.
- You put the approved timesheets into a pay run.
- You send the pay run to Xero, or export it to MYOB.
Pay period statuses
You see these when you pick a pay period on the Timesheets page (date button > Pay Period tab).
| Status | What it means |
|---|---|
| active | The current pay period. The Timesheets page opens on this one. |
| upcoming | A future pay period. |
| submitted | A pay run for this period has been sent. |
| paid | Workers have been paid for this period. |
Pay run statuses
| Xero status | MYOB status | What it means |
|---|---|---|
| Ready to Send | Ready to Export | Made and waiting to go to payroll. |
| Submitted to Xero | Submitted to MYOB | Sent (or exported) to payroll. |
| Paid | Paid | Workers have been paid. |
| Failed | Failed | Something went wrong. Check and try again. |
Good to know
- Pay runs need Xero or MYOB to be connected. The Pay Run tab and button only appear once one is connected.
- Only Approved timesheets can go into a pay run.
- An approved timesheet that is in a pay run can't be unapproved.
- To set yours up, see How do I set up a pay period? and How do I create a pay run?