Why can't I edit a timesheet?
You can only change timesheets that are Pending, Time Verified or Unapproved. Any other status is locked.
Common reasons
| What you see | Why | What to do |
|---|---|---|
| No pen icon, or a lock icon | The timesheet is Approved. Approved timesheets are locked. | Unapprove it, make your change, then approve it again. See How do I unapprove a timesheet? |
| Unapprove is greyed out and says Timesheet added to pay run. | The timesheet is in a pay run, so it can't be unapproved. | It can't be changed while it's in the pay run. |
| Status is Onsite | The worker is still checked in. | Wait until they check out. |
| Status is Declined, Submitted to Xero or Failed | These statuses can't be edited. | No change is possible from the timesheet. |
| You can't change Payable Hrs | Only people allowed to approve payments can change it. | Ask someone whose role is picked under Payment Approval. |
| You can't change merged hours in the weekly view | Merged hours can't be edited directly. | Hover over the day, click View All, and change the single timesheet in the Merged Timesheets window. |
| Invalid Time! or Duration must be at least 15 minutes | The time isn't in the right format, or the start and end are too close. | Use hours and minutes such as 07:30, at least 15 minutes apart. |
Example
On Monday, Lee notices that Ben's approved timesheet for Friday has no lunch break taken off.
- Lee opens Ben's timesheet. There is no pen icon because it's Approved.
- Lee clicks Unapprove and confirms. The status changes to Unapproved.
- Lee adds the 30-minute break and checks Payable Hrs.
- Lee approves the timesheet again.
If Ben's timesheet had already been added to a pay run, Unapprove would be greyed out with the message Timesheet added to pay run.
Related questions
- What is a timesheet?
- How do I find and filter timesheets?
- How do I edit hours on a timesheet?
- How do I add a timesheet by hand?
- Why can't I add a timesheet by hand?
- How do I delete a timesheet?
- How do I approve or reject timesheets?
- Why can't I approve a timesheet?
- How do I unapprove a timesheet?
- How do I view timesheet reports?